Part-time Human resources and Operations
Part-time Human resources and Operations
assistant
Background
The HOPE Program is a leader among New York City job training providers, upskilling adult
jobseekers (ages 18 – 70) for a broad range of sectors, including a focus on green construction,
maintenance, infrastructure and related careers. We work with individuals facing deep
structural barriers to employment, including histories with the criminal legal system, current
and/or past homelessness, substance abuse disorders, low educational attainment and more.
Our comprehensive approach includes classroom training, industry-recognized certifications,
digital literacy and access, financial literacy and access, mental health support, case
management, paid job training, and our signature “HOPE for Life” approach, which provides a
vital community of support throughout the lives of HOPE graduates’ careers. With measurable
outcomes among the strongest in the industry, HOPE’s impact sits at the intersection of racial
justice, and building a more equitable future for New York City. Our work is best described in
the words of our graduates, such as Ramon.
The Position
HOPE is seeking a Part-time Human Resources and Operations Assistant who will be
responsible for assisting with the maintenance of our HRIS system and office operations. The
position reports to the Director of Human Resources and Operations. This is a hybrid position,
working out of HOPE’s Downtown Brooklyn location at 1 Smith Street three times a week,
working no more than 25 hours per week. The position, under the direction of the Director of
Human Resources and Operations, will help to achieve organizational goals, and efficiency
within the department.
Responsibilities
Human Resources:
● Manage all aspects of the HRIS system (Paycom).
Part-time Human Resources and Operations Assistant
● Maintain Paycom Talent Management system, which includes posting open positions.
● Ensure all job descriptions are in most current format, reflecting HOPE’s standard
language, and are free of grammatical or other errors.
● Screen candidates for hiring managers and work with the Director of Human
Resources and Operations to determine next steps for candidates.
● Assist the Director of Human Resources and Operations with following up with
candidates and or hiring managers.
● Ensure new employees are properly set up in Paycom, required documentation is
collected and saved in the employee’s electronic file.
● Assist in the proper documentation when employees are offboarded.
● Run payroll in the absence of the Director of Human Resources and Operations.
● Maintain employee files.
● Respond to all employment verification requests.
● Complete all HR related data requests.
● In coordination with the Director of Human Resources and Operations develop
manuals and best practices to share with employees.
● Respond to requests for audit backup documentation.
Operations:
● Assist in the distribution and inventory tracking of technology for clients and staff.
● Catalog and respond to staff inquiries on office environment including heating, cooling,
furniture and/or equipment needs, and liaison with appropriate parties to resolve
issues presented.
● Manage access to office buildings by creating and constantly updating a list of key
holders and access codes; respond to alarm company inquiries; ensure proper access
level is in place during staff transitions.
● Periodically review the email distribution list to ensure it remains current.
● Help manage the phone system by coordinating with the IT service provider requests
for new licenses and repurpose of lines of outgoing staff.
Other projects and related tasks as assigned.
Minimum Qualifications
● Experience in Human Resources is required.
● Knowledge of HRIS systems; Paycom exposure is a plus.
● Google platform experience.
● Able to adapt and adjust based on organizational needs.
● Effective written and verbal communication skills.
● Ability to maintain confidentiality.
Part-time Human Resources and Operations Assistant
Salary/Benefits
The hourly range for this position is $20-$25 and is dependent upon experience.
Interested Candidates
Please respond to this posting or click this link. Resumes unaccompanied by a cover letter will
not be reviewed. No telephone calls, please.
The HOPE Program is an equal opportunity employer.
WWW.THEHOPEPROGRAM.ORG