HR Administrator
Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers.
Responsibilities:
• Review and validate the accuracy of new hire paperwork submitted by Hiring Managers
• Coordinate, schedule and conduct onboarding meetings with potential new hires
• Collaborate with the internal Talent Acquisition Specialist plus the HR Specialist for Phipps Neighborhoods and Senior Management for Job Fairs and Summer Hiring projects
• Preparing electronic employee offer letters
• Processing background check screenings
• Ascertaining additional background check screenings required by outside agencies
• Coordinate and schedule additional screenings (i.e. fingerprinting with DOH, DOE and State Clearance Registry forms)
• Review and process electronic I-9 Forms and other new hire paperwork completed by potential new hires for accuracy
• Update and maintain onboarding status logs
• Review background check screening results to ensure proper clearances are obtained and consult with the Human Resources Manager and VP of Human Resources when necessary
• Process pre-adverse and adverse action letters when required
• Ensure compliance with all new hiring screening laws and regulations
• Notify Managers of employees cleared for hire and coordinate start dates
• Complete New Hire Onboarding process in the Ultpro HRIS system
• Coordinate with the Payroll Manager and Benefits Manager when new hires are cleared
• Work with Human Resources Manager and Vice President/Human Resources on various projects and perform other duties as assigned
Qualifications
Skills
Required
Communication
Advanced
Multi-tasking
Advanced
Computer Literacy
Advanced
MS Word
Advanced
MS Excel
Advanced
Preferred
Bilingual (Spanish)
Advanced
Behaviors
Required
Team Player
: Works well as a member of a group
Detail Oriented
: Capable of carrying out a given task with all details necessary to get the task done well
Education
Required
Associates or better in Business Management.
Preferred
Bachelors or better in Human Resources Mgmt.
Experience
Preferred
2 years:
Prior experience working with DOH, DOE, SCR agency clearances preferred.
Salary: $64,500 to $67,500 (base salary commensurate with education, training and related work experience) plus year end discretionary bonus based on performance