Finance Coordinator -Campus Activities

Under the supervision of the Director of Auxiliary Services and/ or the Director of Campus Activities, performs professional administrative financial and analytic responsibilities in maintaining the fiscal records and operations for the Lehman College Related Entities. The position will also be responsible for day to day administrative and front desk activities of the Campus Activities Office.

• Under supervision, monitor and coordinate the day-to-day payment activities of the office’s front desk including accounts payable, payroll and parking.

• Provides general administrative support to assist with the effective and efficient operation of the office including answering student inquires, responding to requests for information and providing policy guidance on programs overseen by the related entities including parking, bookstore, dining, and vending.

• Manage the budgets and balances for the various related entities accounts and report variances to the department.

• Prepares budget documents for distribution as part of the annual budget process.

• Ensure that financial transactions are in adherence to the related entities bylaws and guidelines.

• Processes, tracks and maintains financial data in EPS/Quickbooks/CUNYFirst Qgiv or any other software program used by the Office using the appropriate accounts, classifications and chartfields.

• Assist in the development of the implementation of new programs and procedures as they relate to the fiscal management of the related entities.

• Coordinates policy with the Budget, Purchasing, Bursar, General Accounting and the departments as needed.

• Review Data entry activities, identify and resolve discrepancies.

• Investigates and reports on payment histories and other information for management.

• Assists in the administration of third party contracts.

QUALIFICATIONS

• Bachelor’s Degree required.

• Must be proficient with Excel, Word and Access.

• Ability to effectively communicate with customers, vendors and co-workers verbally and in writing.

• Ability to work directly with the college community, vendors, private and public personnel.

• Knowledge of Accounting, GASB, CUNY and State of New York Financial and auditing principles.

• Must be customer service orientation with excellent organizational skills and a high attention to accuracy and detail

• Experience with PeopleSoft or equivalent financial software

• Ability to work in a fast paced environment

VACCINE REQUIREMENT

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

• Prepares, reconciles and distributes expenditure and related accounting reports

• Creates and maintains various spreadsheets related to financial analysis

• Processes and tracks transactional entries

• Provides support in the administration of various business operations

• Coordinates with various departments on accounting matters

• Monitors systems and operations to assure a smooth workflow

• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$44,411 – $65,946

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Health Plan Coverage for Employees Hired on or after October 1, 2022 City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select “Apply Now” and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Search reopened. (revised)

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.