Executive Assistant
The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.
Executive Assistant
The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.
PROGRAM OVERVIEW (Public Health Corps)
NYC Department of Health and Mental Hygiene division of the Center for Health Equity and Community Wellness (CHECW) seeks to eliminate racial and other inequities resulting in premature mortality. Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration.
The Public Health Corps is a city-wide effort to expand the public health workforce by partnering with community groups and community health workers to eliminate Covid-19 inequities through outreach and education. DOHMH works closely with community-based organizations (CBOs) to increase access to and awareness of COVID-19 prevention, treatment, and vaccination services. Consistent with the Health Department’s decades long commitment to place-based investments, new work is focused on neighborhoods who have been hardest hit by the COVID-19 pandemic, have low vaccination rates, and have been harmed by racial and ethnic health inequities. DOHMH seeks to continue place-based anti-racism interventions toward COVID-19 recovery and chronic disease prevention over the coming two years through continued investment in the Public Health Corps.
POSITION OVERVIEW
NYCDOHMH seeks to create healthier neighborhoods by providing New Yorkers the information and resources they need to live healthy lives and work to remove health inequities between New York City neighborhoods that are the result of structural racism such as segregation and disinvestment and social capital. Building on the legacy of neighborhood investments – District Health Centers, District Public Health Offices and Neighborhood Health Action Centers – NYCDOHMH is seeking an exceptional candidate to lead the Bureau of Brooklyn Neighborhood Health. This bureau supports programming, planning, and recovery work to address racial and other social inequities resulting in premature mortality for neighborhoods disproportionately impacted by COVID-19 due to histories of systemic and structural inequities driven by racism and oppression.
RESPONSIBILITIES
The Bureau of Brooklyn Neighborhood Health is seeking an Executive Administrative Assistant to join its office reporting to the Assistant Commissioner but working closely with other staff including the Executive Director. In this position you will:
· Maintains various office calendars, schedules office meetings, updates internal databases, spreadsheets, and memoranda.
· Manages inventory of supplies and equipment including preparation and renewal of documents
· Serves as point of contact regarding administrative matters and special projects as needed by the Assistant Commissioner
· Provide administrative support by compiling required documents in respective shared drive folders and submitting documentation, tracking items on the dashboard, and providing follow-up.
· Assist in making travel arrangements, submitting documentation to the travel desk, providing approvals.
· Manage daily workflow of all incoming communications and deliverables while also planning and prioritizing activities to ensure a smooth flow of the daily operational activities and administration of the division.
· Serve as the primary liaison to all vendors in coordinating administrative activities for special events, including ordering food items, securing venues, and arranging the logistics of setting up IT and/or audio-visual equipment.
· Other special projects and tasks as determined by the Assistant Commissioner.
QUALIFICATIONS
· Bachelor’s degree in business or similar degree with progressively responsible clerical/administrative experience
· Strong organization, problem-solving, and analytical skills.
· Excellent verbal and writing communication skills.
· High degree of proficiency in MS Excel.
· Ability to manage multiple tasks and responsibilities as well as meet tight deadlines.
· Solutions oriented, with robust problem-solving skills.
· Must be responsive, possess effective people skills, and can build and maintain effective working relationships with vendors, across programs and with employees at all levels.
· Ability to demonstrate a professional positive attitude and work ethic.
SALARY
$40.00 – $45.00 per hour.
WORK SCHEDULE
9:00am – 5:00pm
Indicate days of work
In-office/Hybrid/Remote
BENEFITS AT A GLANCE
FPHNYC offers a comprehensive benefit package. · Generous Paid Time Off (PTO) policy
· Medical, dental, and life insurance with low or no employee contribution
· A retirement savings plan with generous employer contribution
· Flexible spending medical and commuter benefits plan
· Meaningful work at an organization striving to advance health equity and social justice.
RESIDENCY REQUIREMENT
You must live in New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNYC.
TO APPLY
To apply, upload Resume, including how your experience relates to this position. Applicants who best match the position needs will be contacted.
The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.
RESIDENCY REQUIREMENT
You must live in New York City Tri-state area (NY, NJ, CT) in order to be considered for a position at FPHNYC.
TO APPLY
To apply, upload Resume, including how your experience relates to this position. Applicants who best match the position needs will be contacted.
The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.