Data / Office Manager
Description
| ABOUT THE ORGANIZATION | A pioneering not-for-profit affordable housing developer and community programs initiator in New York City, Settlement Housing Fund, Inc. has worked since 1969 to create more than 8,700 apartments through 64 affordable rental and homeownership development projects. Settlement Housing Fund presently owns and maintains 36 buildings containing 1,979 apartments in various locations, with concentrations of housing and programs in the Mt. Eden section of the Bronx, Crown Heights, Brooklyn, the Two Bridges neighborhood on the Lower East Side, as well as at other sites throughout Manhattan. We expect that our portfolio will continue to grow. Settlement Housing Fund is equally committed to bringing amenities, programs and services to communities we serve through the development and operation of affordable housing. Settlement Housing Fund is the parent organization of The Crenulated Company, LTD dba New Settlement which was created in 1989 with the acquisition of 14 abandoned buildings from the City of New York. New Settlement has evolved into a robust social service organization offering a range of community-based services in education, college access, youth development, arts, workforce development, community organizing, wellness and other key services that provide important resources to the neighborhood’s youth and families. New Settlement’s success has been achieved through close collaboration with a wide range of educational institutions, housing and community development organizations, businesses, youth development and social service agencies – in the neighborhood, Bronx-wide, across New York and nationally. The programs at New Settlement are supported by local, state and federal government agencies, as well as foundations, corporations, organizations and individuals. |
| DESCRIPTION | JOB SUMMARY: Reporting to the Program Director, the Data / Office Manager oversees all administrative and office management functions of the New Settlement YouthBuild Program. The program serves young adults between the ages of 17-24 with barriers to education and employment. In addition to handling administrative functions, the Data / Office Manager is responsible for handling student payroll, office administration and the handling of data.Job Duties include but not limited to:Supports and enhances a culture that respects and honors diversity, invests in professional development and encourages self-care.Oversees the intake and student application process, this includes but is not limited to: greeting candidates and providing program information, capturing and tracking applications, conducting preliminary intake interviews and verifying student eligibility.Manages all databases – DataYB, MIS, Portal plus internal spreadsheets.Manages student file compliance.Monitors student attendance and performance, maintains records and data.Oversees completion and processing of all W9’s.Provides monthly data reports to Program Manager and Director of YouthBuild programs.Tracks student and staff timesheets and submits both for payroll.Manages program schedules.Acts as liaison with main office regarding administrative matters, incident reports and building management issues.Orders program supplies and goods and maintain inventory.Enters information on student’s attendance, activities, scores, and outcomes into spreadsheets and other data software as required by New Settlement YouthBuild and its funding sources.Assists with correspondence, filing, phone answering, copying and scanning.Conducts outreach and program marketing as part of the YouthBuild team.Acts with discretion.Perform other duties as reasonably requested.QUALIFICATIONS & EXPERIENCE:Ability to relate to persons of diverse backgroundsAssociate degree or three years of experience in a related fieldPrevious experience working with youth in a community-based setting, using a positive youth development modelMust be a professional and able to show discretion in maintaining student and staff confidentialityStrong commitment to helping young people succeed in an innovative training program to reorient their lives, nurture their leadership skills, and enable them to make a difference in their communityDemonstrated ability to connect with and be sensitive to persons with criminal court involvementExperience developing administrative systems is preferredExcellent oral and written communication as well as presentation skillsStrong organizational skills- must be detail orientedSense of humor and nonjudgmental attitudeAbility to work as part of a team and multi-taskAbility to work some evenings and weekendsBi-lingual: English and Spanish preferredPHYSICAL DEMANDS AND WORK ENVIRONMENT:Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.The ability to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.The ability to frequently sit and reach with hands and arms.The ability to occasionally lift and/or move up to 20 pounds.Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.Must be able to utilize office equipment such as desktop/notebook computers, copiers, printers, scanners, telephones, and calculators.The noise level in the work environment is usually moderate.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.Employment is at will and employees will undergo 45- and 90-day check-ins during their 90-day probationary period.NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the employee in this job. The employee will be required to follow other instructions and to perform other job-related duties requested by their supervisor. This job description supersedes prior job descriptions. When duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.New Settlement is proud to be an Equal Opportunity Employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an employee. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of you as an employee. You may be asked to perform other duties as required.$45,000.00 – $50,000.00 per year |
| POSITION REQUIREMENTS | |
| SALARY | $45,000.00 – $50,000.00 per year |
| EOE STATEMENT | We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. |
| FULL-TIME/PART-TIME | Full-Time |
| POSITION | Data / Intake Coordinator |
| EXEMPT/NON-EXEMPT | Non-Exempt |
| HIRING MANAGER(S) | Roman Woodson |
| LOCATION | New Settlement |