Assistant Department Director

Salary Range: $110,000.00 To 110,000.00 Annually

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 60 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. 

RESPONSIBILITIES 

•  Assume responsibility for all aspects of the Programs, including staff recruitment, hiring and training. (ie: contract related/strategic planning, etc) 
• Set and implement goals for each program and report/discuss with Department Director.  
• Work with Department Director on writing proposals and ensure it is submitted timely. 
• Responsible for finalizing and submitting timely program budgets 
• Responsible for Contract renewals for all Programs and understand contractual obligations of all programs. 
• Oversee all Programs expenses and coordinate with each Department Director and Fiscal on how to handle issues or new procedures, etc. 
• Responsible for timely contract reporting for Programs. 
• Responsible for development of corrective plans for programs that are not meeting contractual obligations by working alongside Department Directors to ensure all issue are addressed and properly and timely.  
• Follow all US Occupational Safety & Health requirements. 
• Assist the department with the development of program goals for programs in portfolio.
• Recruit, hire and supervise staff members and interns 
• Supervise all aspects of the Older Youth programs including budget preparation and monitoring. 
• Sustained knowledge and understanding of testing and assessment tools for older youth. 
• Assist in the preparation of proposals and narrative reports to funding sources 
• Create an environment of teamwork within programs, the department and agency as a whole. 
• Responsible for completing monthly reports detailing program performance 
• Assist in the planning and implementation of regular C & Y staff meetings 
• Meet monthly with program staff for supervision 
• Responsible for writing accident/ incident reports and submitting within deadline 
• Perform other duties deemed necessary by department director or assistant executive director to ensure that the highest quality of service is offered 
•  Supervisory expectations: 
•  Conduct regular meetings with all Program Coordinators (monthly) and provide supervision/coaching and support.  
• Visits sites as much as possible  
• Perform staff evaluations for direct reports (progress reports for all programs at least once per month/ 6 mo./ annually) 
• Review and make suggestions about staff issues along with Department Director, Assistant Executive Director and HR.  
• Read, analyze and respond in writing to monthly reports from Program Coordinator 

PROGRAM SPECIFIC RESPONISBILITIES

• Ensure overall contractual goals are met for all contracts
• Maintain communication and collaboration with funders
• Oversee agency food operations at Jermone Avenue Men’s Shelter, Pyramid Safe Haven, Stebbins Stabilization, Westchester Avenue, Living Room/Safe Haven and Carolyn McLaughlin Community Center at minimum
• Verify menu compliance under Child Adult Care Food Program, Department of Homeless Services, and Department of Aging
• Submit monthly meals served reports to funder for reimbursement
• Ensure required documentation for meal records, site monitoring visits, and attendance records are completed and current
• Monitor monthly meal served and waste reports are submitted to funder on time
• Manage proper kitchen operations including NYCDOHMH Food Safety Standards, OSHA regulations regarding proper kitchen hygiene and maintenance
• Review and update Policy and Procedures Manuals

QUALIFICATION

• Master’s degree in social services, public administration, education or related field 
• Experience in workforce development as well as youth development principles 
• 3-7 year’s management experience in a social service or children & youth setting 

 PHYSICAL REQUIREMENTS 

• Excellent time management and communication skills 
• Good writing skills 
• Ability to work with children ages 13 – 24 years old 
• Ability to occasionally lift and/or move up to 30 pounds 
• Ability to stand, walk, or sit for long periods of time 
• Ability to climb five flights of stairs 
• Ability to bend and retrieve objects and/or documents 
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation 
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather 

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact [email protected].

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