Administrative Assistant (PN)
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- Posted: August 12, 2024
- Full-Time
- LocationsShowing 1 locationPhipps Neighborhoods Inc.
New York, NY 10010, USA
Job Details
Description
Position Summary:
The Administrative Assistant will working closely with the Program Director and/or Program Coordinator to perform a wide range of administrative and program support.
Duties and Responsibilities:
- Provide general support to Program Director and coordinator onsite.
- Create and maintain office documents; invoices, reports, data sheets.
- Collection and management of data; assist the director to prepare reports for various stakeholders
- Assist with the coordination and preparation of meetings.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Attend meetings with the school’s administration, consultants and external partners.
- Assist the Program Director and Program Coordinator with the creation of a monthly newsletter for families, school administration and stakeholders.
- Support youth programs and activities; working hands on with youth as needed.
Perform any and all tasks deemed necessary by the Program Director.
Qualifications:
- High School Diploma or HSE required.
- At least 2-3 years of administrative experience
- Demonstrated organizational skills required; proven problem solving and interpersonal skills; proven ability to work with multiple deadlines and multiple priorities.
Flexibility, adaptability and ability to work in a changing environment. - Team player excited about the opportunity to work in an environment dedicated to the development and growth of youth.
Bilingual (Spanish speaking) preferred - Must be familiar with MS Excel spreadsheets
- Excellent oral and written communication skills
- Enthusiasm, creativity and initiative
- A sense of humor and a sense of urgency
Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Qualifications
Skills
Required
Administrative
Expert
Dependability
Expert
Enthusiasm
Expert
Flexible
Expert
Multi-tasking
Expert
Organizing
Expert
Responsible
Expert
Verbal Communication
Expert
Written Communication
Expert
Preferred
Computer Literacy
Intermediate
Bilingual (Spanish)
Expert
Behaviors
Required
Detail Oriented
: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated
: Devoted to a task or purpose with loyalty or integrity
Education
Required
High School Diploma or better in Academic or related field.
Experience
Required
2-3 years Administrative experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)