Administrative Assistant

The Administrative Assistant provides administrative and office support to supervisor. Duties may include fielding telephone calls, receiving and directing visitors, filing and fill in for others as needed. Pays: $44,000 per year.

KEY ESSENTIAL FUNCTIONS:

• Accept incoming and outgoing calls, maintains accurate messages and disseminates same
• Maintains Program Director appointments and daily schedule of meetings
• Reroutes, transmits, or delivers reports to all departments including conducting minutes during meetings.
• Acts as directed by the Director’s office in providing support and communication between the Director’s office and other departments within the facility.
• Provides assistance to the Director in special assigned projects. (Food Bank, Donations, Clients special Activities)
• Accepts and performs temporary or long term assignments to various departments within the facility as required by the Director. (Keeping Critical Files Updated)
• Substitutes for other staff when needed. May give assistance to other members of administrative unit, (Payroll, Invoices, Biography Report and Billing).
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment.
• Consults with department supervisors concerning the operation of their department to assist in eliminating/correction problem areas and/or improvement of services. Report such findings/solutions to the Director. (Monthly Report for ANH and HPD).
• Other duties in keeping with the scope and nature of the position.