Administrative Assistant

Salary Range: $40,000.00 To 45,000.00 Annually

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 60 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

BronxWorks is hiring one (1) Administrative Assistant for Various Program.

RESPONSIBILITIES

• Provide administrative support to the SNAP-Ed team and BronxWorks Agency.
• Assist PSE Program Coordinator in operating farm stands and implementing the BronxWorks Healthy Retail bodega interventions.
• Assist Nutrition Educators with workshop preparation and planning. 
• Attend Community Events to conduct SNAP-Ed promotion, outreach, and recruitment for workshops.
• Utilize Nexonia to process program purchases and staff reimbursement submissions and follow-up.
• Maintain and organize necessary back-up documents such as original receipts, packing slips, invoices. 
• Maintain inventory log on a monthly basis for all items purchased, transferred, damaged or discarded.
• Troubleshoot issues with purchases, vendors, deliveries and take corrective action in a timely manner. 
• Provide general clerical support – ordering supplies, filing, scanning, word processing, photocopying.
• Answer telephone, take messages, and direct calls to appropriate parties. 
• Welcome and greet visitors and program participants or clients. 
• Report to, and meet with, supervisor on a monthly basis. 
• Complete program reports on a monthly basis or more frequently as required. 
• Perform additional duties as assigned by supervisor.

QUALIFICATIONS

• High school diploma or equivalent credentials required, an Associates Degree preferred. 
• A minimum of one year of administrative work experience preferred. 
• Proficiency in English required; proficiency in a second language preferred. 
• Strong oral and written communication, time management and organizational skills are necessary. 
• Proficiency in Microsoft Office suite/Office 365 and other standard business technology is required. 
• Experience working as part of a team preferred 
• Places value on cultural awareness in a multi-ethnic community

PHYSICAL REQUIREMENTS

• Full vaccination against COVID-19 is a condition of employment
• Ability to use a computer for prolonged periods. 
• Ability to occasionally lift and/or move up to 10 pounds. 
• Ability to stand, walk, or sit for long periods of time. 
• Ability to climb five flights of stairs. 
• Ability to bend and retrieve objects and/or documents.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact [email protected].

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