Program Coordinator II

Phipps Neighborhoods helps children, youth, and families in low-income communities rise above poverty. We work in South Bronx neighborhoods where we can address the greatest barriers to lasting success through education and career programs, and access to community resources.

We’re dedicated to our neighborhoods for the long term, supporting individuals and families as they establish self-sufficiency. Our services create opportunities for people to thrive in every aspect of their lives.

The Program Coordinator II will work closely with the Program Director to create a dynamic program utilizing youth development best practices and principles to create a conducive learning environment for children, youth and families. This position is ideal for an entrepreneurial professional eager to bring his/her creativity and skills to an organization that promotes innovation in its work to change the trajectory of those affected by the effects of cyclical poverty.

The Program Coordinator II must be able to plan and organize a structured program consisting of educational and recreational activities according to age group, supervise staff and maintain a high level of communication between school representatives and participant families.

Salary Range: $40,000 to $43,000 – salary is commensurate with education, training, and experience.

Duties and Responsibilities:

• With the support of the Program Director monitor all aspects of the program;
• Model positive youth development practices;
• Supervise and coach direct service staff members;
• Facilitate staff meetings;
• With support of the Program Director, coordinate professional development trainings for direct service staff;
• Work closely with the Program Director, to direct staff to establish a common language, workplace culture and program vision that speaks to our purpose in the community and the impact we aim to make.
• Create a strong sense of community which values respect, acceptance, and high expectations.
• Organize office operations and procedures, monitoring staff time and attendance, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions.
• Design and implement program policies and protocols, monitor and ensure compliance.
• Manage all data entry across company and contracted data systems including participant enrollment, attendance, and ensure that all program goals and outcome targets are achieved.
• Ensure all records including staff files, participant files, and program certifications are up to date and in accordance with organizational and funding source requirements.
• Maintain office efficiency by planning and implementing office systems, layout and equipment procurement, maintain and replenish inventory, checking stock to determine inventory levels, and anticipate needed supplies.
• Make sure that all program related facilities and materials are well maintained and liaise with the appropriate agency staff around facility maintenance, when necessary.
• Evening and weekend work related to special events and meetings may be required.
• Perform any and all task deemed necessary by the Program Director.

Qualifications:

• Associates degree or two years of college required; Bachelor’s degree preferred;
• At least two years of administrative/supervisory experience. Experience working with the targeted age group is ideal;
• Excellent computer skills including the Microsoft Windows computer environment, Microsoft Word, Excel, Power Point and electronic communication tools; internet and email required;
• Demonstrated organizational skills required; proven problem solving and interpersonal skills; proven ability to work with multiple deadlines and multiple priorities;
• Ability to work across a variety of projects and with diverse populations;
• Flexibility, adaptability and ability to work in a changing environment;
• Team player, excited about the opportunity to work in an environment dedicated to the development and growth of youth;
• Entrepreneurial spirit!

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws.  Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Qualifications

Education

Required

Associates or better.

Preferred

Bachelors or better.

Experience

Preferred

Ability to work across a variety of projects and with diverse populations

Demonstrated organizational skills required; proven problem solving and interpersonal skills; proven ability to work with multiple deadlines and multiple priorities;

2 years: At least two years of administrative/supervisory experience. Experience working with the targeted age group

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)