Accounts Payable Specialist

THE COMPANY: 

GrowNYC is a 51-year-old environmental non-profit which improves New York City’s quality of life through environmental programs that transform communities block by block and empower all New Yorkers to secure a clean and healthy environment for future generations. Our mission is to improve New York City’s quality of life through environmental programs that transform communities block by block and empower all New Yorkers to secure a clean and healthy environment for future generations. We envision a New York in which every New Yorker can flourish. Every garden. Every school. Every street. Every neighborhood. Every borough.

Programs Include:

·  Our network of Greenmarkets, Farmstands, Fresh Food Box sites and Wholesale distribution ensures that all New Yorkers have access to the freshest, healthiest local food.  

·  We blanket the five boroughs with resources like textile and food scrap collection, Stop ‘N’ Swaps, as well as free training to make waste reduction easy for all.  

·  We build and support community and school gardens through volunteer days, technical assistance, training, grants and more.  

·  We provide 70,000 children each year with programs that provide meaningful interactions with the natural environment.  

Note to applicants on COVID safety: GrowNYC is committed to stopping the spread of Covid-19. All new hires are encouraged to take the COVID vaccine (as defined by the CDC) and we ask to submit proof to our HR department within 30 days of hire. Employees may be required to follow COVID safety protocols as the situation evolves, which may include daily health screenings, mask wearing, and other mitigation measures as deemed necessary by local conditions, mandates, and applicable guidelines.

THE ROLE:

Reporting to the Director of Finance, the Accounts Payable Specialist is an important member of the GrowNYC Finance team, ensuring that all vendor bills have been reviewed for accuracy, approved by the appropriate staff, and posted to the correct GL accounts and cost centers within the accounting software. Completing these tasks in a timely and organized manner helps the Finance team achieve a smooth monthly, quarterly, and year-end close, supports the annual audit process, and ensures that org-wide budget and cash flow reporting is always up to date. In addition, the Accounts Payable Specialist prepares physical checks for signature, transmits approved ACH/wire payments via online banking, and maintains all vendor files. The ideal candidate is a good communicator, flexible, organized, and mathematically inclined, with great analytical problem-solving skills and attention to detail.

You will have the ability to:

·  Review all vendor bills and other disbursement requests for accuracy and appropriate supervisory approvals;

·  Record all payables in the accounting software, ensuring proper coding to applicable GL accounts and cost centers;

·  Prepare physical checks for signature, prepare lists of pending ACH/wire payments for approval;

·  Upload positive pay data and NACHA files via online banking, send approved ACH/wire payments, and mail signed checks;

·  Post routine/recurring journal entries to the GL;

·  Reconcile all vendor accounts and communicate as necessary with vendors re: billing status, remittance details, etc.;

·  Maintain digital vendor files including W9 forms, signed contracts, copies of all paid/pending bills, approvals and other supporting documentation, etc.;

·  Prepare consultant 1099 forms on an annual basis;

·  Provide supporting documentation for government grant reporting and reimbursement requests;

·  Assist with annual financial audit and external agency audits as necessary;

·  Assist with other Finance department tasks as necessaryRequirements

YOUR EXPERTISE:

·  Minimum two years’ experience in a professional accounting environment;

·  Experience with standard accounting software (e.g. Quickbooks, Sage, Oracle/NetSuite);

·  Accounts Payable experience with an average processing volume of 50-75 vendor payments weekly;

·  Familiarity with allocating expenses across multiple cost centers (e.g. departments, programs, classes);

·  Proficiency with Excel/Sheets;

·  Outstanding organizational skills and attention to detail

Base Salary Range: $62,000 – $68,000 – commensurate upon experience and skillset; includes full benefits (medical, dental, vision, life insurance, pet insurance, Long Term disability, Incentive Savings plan, paid holidays, sick leave, PTO, commute, and FSA programs).

Applications

Qualified candidates for the Accounts Payable Specialist position should submit a cover letter, resume, and three references. Interviews will take place on a rolling basis. Due to the volume of employment applications received, GrowNYC is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate. No phone calls or recruiters, please. 

Contact

GrowNYC 

P.O. Box 2327

New York, NY 10272

212-788-7900

For additional information, please see our website: grownyc.org