Receptionist/Administrative Assistant

They are seeking for someone with great communication skills, both oral and written, and proficiency in Outlook, basic Microsoft Excel functions and Microsoft Word to work at our main office in the capacity of Receptionist/Administrative Assistant. This position requires a professional who has great customer service skills who can appropriately screen calls and direct them to the right department or staff at the main office or our site locations.

 Responsibilities

• Coverage of reception area which includes assisting with guests, phone inquiries, and directing calls to the appropriate staff members or site offices
• Cordial greeting and screening needs of external visitors
• Maintaining conference room calendars and coordinate room setup with appropriate staff
• Placing food/catering orders and catering/meal set-up as needed
• Ensuring that the reception and conference rooms are clean and well-maintained
• Receiving and signing for deliveries/packages
• Monitoring office/kitchen inventory
• Sort incoming mail, newspapers, and periodicals for distribution

Administrative Assistant

• Providing administrative support to office management, property management and executive departments as assigned
• Performing special projects as needed
• Other duties as may be assigned

Skills and Experience

• Excellent customer service skills and reception/phone skills
• Strong verbal and written communication skills
• Solid knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
• Demonstrate the ability to take initiative and identify needs, along with the flexibility to help where needed
• Two plus years of relevant and successful work experience
• Minimum of a High School Diploma or GED with 3 to 5 years’ experience; Associates degree or college credits a plus; Bachelor’s degree preferred
• Bi-lingual (Spanish) a plus