Development Associate

50 E 168th St. Bronx, NY
Operations
Full-time
WHEDco
The Women’s Housing and Economic Development Corporation (WHEDco) is a community development organization founded on the radically simple idea that all people deserve healthy, vibrant communities. We build award-winning, sustainable, affordable homes – but our work is not over when our buildings are complete. WHEDco believes that to be successful, affordable housing must be anchored in strong communities that residents can be proud of. WHEDco’s mission is to give the South Bronx access to all the resources that create thriving neighborhoods – from high-quality early education and after-school programs, to fresh, healthy food, cultural programming, and economic opportunity.
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Description

Position Summary: WHEDco seeks a Development Associate with a background in nonprofit fundraising, administration, program or events coordination, or similar experience. A background in affordable housing development, social service, youth development and education, and/or community development is a plus. This position will be supervised by the Chief of Staff to the President and will play a central role in supporting the capacity of the Development and Communications team and WHEDco’s programs to build relationships with donors, agencies, and partners, and to identify and pursue funds from individual, corporate, foundation, and government sources. This position will help conduct department administration and will play a supportive role in fulfilling cross-programmatic administration and management needs.

While the majority of the responsibilities of this position are related to the Development and Communications Department, this position will involve providing administrative support to multiple programs and the Vice President and Executive Teams. The best candidate for this position will be flexible, responsive, and comfortable with direction by more than one person. We are seeking a dynamic team-player who will be interested and capable in performing administrative and nonprofit management-related tasks, and who can assess a given project and work quickly, thoroughly, and independently to complete it.

Responsibilities:

  • Process grant checks, individual donor contributions, and other gifts.
  • Work collaboratively with the Fiscal department to ensure consistency and accuracy of records and conduct monthly reconciliations.
  • Write thank-you and acknowledgement letters.
  • Assist in maintenance of foundation, corporate, and other agency donor records.
  • Compile materials for contracts and grants.
  • Attend and take the minutes for the South Bronx Early College Academy Charter School’s Board meetings, which take place monthly in the evenings.
  • Schedule and coordinate meetings (via Zoom, conference call or in-person) and manage active calendars for Senior Staff, including the Executive and Vice President teams, as needed.
  • Complete a broad variety of administrative tasks for the Development and Communications, Vice President and Executive Teams including: composing and preparing correspondence, arranging travel plans, itineraries and agendas and compiling documents for Board or funder meetings.
  • Assist in administrative tasks associated with the department’s events calendar. Tasks include attendance at events, tracking and evaluating external attendance and participation, production of collateral material, communicating with registered guests, and coordinating with vendors.
  • Maintain effective filing systems.
  • Help set up and coordinate supplies and logistics, and take notes for internal meetings as
    needed.
  • Coordinate office supply orders.
  • Assist program staff in occasional basic data collection and entry, and other special projects as applicable.
  • Other duties as assigned.

Qualifications:

  • Associate’s Degree required, Bachelor’s Degree preferred
  • At least one to two years of experience in development/communications/business/office management; experience in a nonprofit setting desirable
  • Detail oriented and highly organized with an ability to stay on top of projects, meet deadlines, and follow-up and through with multiple people and tasks
  • Ability to follow directions, problem-solve, seek guidance when needed, and then complete work independently
  • Familiarity with Microsoft Office, donor management systems such as Donor Perfect Online, and Adobe Creative Suite highly desirable
  • Excellent written and verbal communication skills
  • Track record of demonstrating sound professional judgment and discretion
  • Ability to work efficiently and effectively in a collegial and fast-paced environment
  • Flexibility and willingness to work as part of a team as well as independently
  • Ability to work a hybrid in-person/remote schedule, as needed

Salary: $45k annually