Clerical Associate, Bureau of Food Safety and Community Sanitation

Job Description

**ONLY PERMANENT COMPETITIVE EMPLOYEES IN THE TITLE OF CLERICAL ASSOCIATE MAY APPLY. YOU MUST CLEARLY STATE YOUR CIVIL SERVICE STATUS ON YOUR RESUME OR COVER LETTER. FAILURE TO DO SO WILL RESULT IN YOUR DISQUALIFICATION.

The Bureau of Food Safety and Community Sanitation (BFSCS) protects the public, including New York’s most vulnerable citizens from a broad range of hazards that may pose a threat to health or safety.  This includes hazards related to food safety wherever meals are served to the public, including restaurants, school cafeterias, mobile food vending carts, senior centers, and soup kitchens, firsthand and second-hand smoke for all places of employment and public spaces. BFSCS also monitors compliance with regulations in other facilities, such as tattoo parlors, correctional facilities, and homeless shelters. Additionally, BFSCS investigates environmental health complaints received from New York City residents.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Provide general clerical support. (i.e. – basic math calculations, create tracking procedures, email correspondence, filing, interpersonal interactions, scanning etc.) Review, log, and process expense/travel reimbursement requests in BFSCS. Scan all related submissions/requests. Liaise with BFSCS Managers, General Staff, EHS and Central Fiscal representatives to ensure timely processing and processing follow-ups.
Coordinate with Fiscal Stakeholders to stay abreast of any Agency changes, processing constraints, new procedures etc. Receive requests/complaints from Bureau staff; make assessments and primary recommendations for the proper course of action; notify and coordinate with EHS Facilities liaison, DCAS Head Custodian/Custodial Staffers and DOHMH Operations representatives to initialize work orders
Log all Facilities Service Requests (FSR) onto the BFSCS FSR Tracker to chart turnaround times, completion of requests and status of hard-to-fill requests. Pick-up, review and disperse reimbursements/Metro Cards to the appropriate staff persons. Interact with Administrative and PHS Staff fulfilling general requests, answering inquiries, and providing Travel reimbursement processes/updates.
Advise the Director on a weekly basis of the status of all requests. Carry out special projects as assigned by supervisor.

Minimum Qual Requirements

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
• A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

• Proof of Education according to the education requirements of the civil service title.

• Current Resume

• Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.

“FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”

To Apply

Apply online with a cover letter to https://a127-jobs.nyc.gov/.  In the Job ID search bar, enter: job ID number #566200

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your resume that you would like to be considered for the position under the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

POSTING DATE 02/02/2023

POST UNTIL 06/02/2023  

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.